Terms & Conditions

Terms & Conditions

IF YOU REGISTER FOR A FREE TRIAL OR FREE ACCOUNT FOR OUR SERVICES, THE APPLICABLE PROVISIONS OF THIS AGREEMENT WILL ALSO GOVERN THAT FREE TRIAL OR FREE ACCOUNT. NeoHR and Subscriber are each a "Party” and together are "Parties" to this Agreement. This Agreement shall govern and will be deemed to incorporate by reference all executed Order Form between the parties hereto (each, an “Order Form”). NOW, THEREFORE, in consideration of the mutual covenants and Agreement contained herein, and intending to be legally bound, the Parties agree as follows: 1. Definitions 1.1 “Account-Related Information" means data that NeoHR collects from the Subscriber for account management, billing, authentication, customer support, and service improvement. This includes but is not limited to the Subscriber’s name, contact details, payment details, subscription plan, usage metrics, and communication records with NeoHR. 1.2 “Agreement” means this Master Subscription Agreement, including all schedules, exhibits, Order Forms, and addenda, as amended from time to time. 1.3 “Authorized User”shall mean an individual user authorized by the Subscriber to access and use the NeoHR Platform pursuant to this Agreement and shall include the Subscriber’s employees, contractors, consultants, agents, or any other personnel explicitly authorized by the Subscriber. 1.4 “Confidential Information” refers to all non-public information disclosed by one Party (“Disclosing Party”) to the other Party (“Receiving Party”), including, but not limited to, the terms of this Agreement, pricing, business strategies, technical information, Subscriber data and any documentation and communication related to the Services. Confidential Information excludes information that (a) is or becomes publicly available without breach of this Agreement, (b) was known to the Receiving Party prior to disclosure, (c) was lawfully obtained from a third party without restriction, (d) is independently developed by the Receiving Party without reference to the Disclosing Party’s Confidential Information or (e) has been approved to be disclosed by the Disclosing Party. 1.5 “Intellectual Property Rights” means any and all rights, arising under patent law, copyright law, trademark law, trade secret law, treaties or any other applicable intellectual property laws in any jurisdiction, whether registered or unregistered. 1.6 “NeoHR Platform” means NeoHR’s software-as-a-service and subscribed to under an Order Form. 1.7 “NeoHR Service Credits” means the subscription fee paid by the Subscriber and credited into the NeoHR Wallet. One (1) NeoHR Service Credit shall be equivalent to one (1) currency unit to be used to access the Services. 1.8 “NeoHR Wallet” means a semi-closed prepaid instrument issued by NeoHR that can be used by the Subscriber against Services on the NeoHR Platform. 1.9 “Order Form” means the documents specifying the Services that the Subscriber avails. 1.10 “Services” means NeoHR's proprietary cloud-based platform and any new Services that NeoHR may introduce and to which Subscriber may subscribe to, and any updates, modifications, and improvements, thereto, including the API, Software, and related documentation, whether individually or collectively. 1.11 “Subscriber Content” means any data, information, documents, or other materials that Subscriber or its Authorised Users’ input, submit, upload or process using the NeoHR Platform and includes any other content generated by NeoHR on behalf of the Subscriber in connection with the subscribed Services, excluding Account-Related Information and Subscriber Data. The Subscriber retains all ownership rights to Subscriber Content and NeoHR shall process such data only as necessary to provide the Services in accordance with this Agreement and applicable laws. 1.12 “Subscriber Input”means any feedback and suggestions, provided by Subscriber or its employees or third-party service providers relating to Services. 1.13 Subscription Period(s)” means the period for which Subscriber have agreed to subscribe to the Services as specified in the relevant Order Form. 1.14 “Usage Limits" shall mean the limits on use of the Services based on the subscription plan purchased and NeoHR Service credits available in the NeoHR Wallet of the Subscriber. 2. Subscriber Responsibilities, and Restrictions 2.1 Access to Services. Subject to Subscriber’s compliance with this Agreement, NeoHR grants Subscriber a revocable, non-exclusive, non-transferable right to access and use the Services solely for its internal business purposes during the Subscription Period. 2.2 Subscriber Responsibilities. Subscriber shall (a) provide accurate, complete, and up-to-date information when accessing the Services (b) ensure that each Authorized User is uniquely identified and complies with this Agreement (c) use commercially reasonable efforts to prevent unauthorized access to the Services, including securing login credentials and monitoring usage (d) Comply with all Applicable Laws, including, but not limited to, data privacy regulations and intellectual property laws. (e). obtain the necessary consent from its Authorised Users for NeoHR’s processing of data, as required under the Data Processing Addendum (“DPA”). 2.3 Usage Restrictions. The Subscriber and its Authorized Users shall not, directly or indirectly: (a) Copying, modifying, distributing, sublicensing, transferring, selling, leasing, assigning, or otherwise exploiting the NeoHR Platform, including unauthorized access, reverse engineering, disassembly, or decompilation (except as permitted by law), or using it on behalf of third parties, such as in service bureaus or business process Services, without prior authorization. (b) Using the NeoHR Platform for competitive purposes, including benchmarking, competitive analysis, or developing competing products or Services. (c) Circumventing or attempting to circumvent Usage Limits specified in the Order Form or sharing Authorized User licenses among multiple individuals (except when reassigning to a new user). (d) Not use the NeoHR Platform for any unlawful, illicit, or immoral purpose, including storing or transmitting harmful, defamatory, obscene, infringing, or privacy-violating material, or any malicious code, including hacking, phishing, or malware distribution. Nor interfere with, disrupt, compromise, or overburden the platform’s security, infrastructure, system integrity, performance, or availability, including unauthorized data collection or tracking mechanisms. (e) Uploading or transmitting (or attempting to upload or transmit) any passive or active tracking mechanism, such as web bugs, cookies, spyware, tracking pixels, passive content monitoring systems (pcms), or similar devices, is also prohibited. (f) Removing, obscuring, or altering any proprietary or other notices contained in the NeoHR Platform. 3. Fees and Payment Terms. Fees are due and payable as on the invoice date unless otherwise agreed upon in writing. Any invoice disputes shall be raised within five (5) days of receipt. Fees are non-refundable whether or not the NeoHR Platform is actively being used. Late payment are subject to interest at a rate of 1% per month or the highest rate permitted by law, whichever is lower. Additional charges will apply for additional purchases or usage in excess of the purchased subscription(s). The Subscriber shall be responsible for all applicable taxes (any sales tax, use tax, value added tax, goods & service tax or any other similar tax) calculated on an ad valorem basis. 4. Pricing. The parties hereby agree that the price stipulated in this Agreement shall remain fixed for a period of one (1) year from the effective date of this Agreement. Thereafter, there will be an upward revision of 10% per annum, year on year, unless otherwise specified in the Order Form. 5. Data Protection.To the extent we process Account-Related Information and Customer Content on your behalf, the DPA on the website of the Company shall apply and is incorporated by reference into this Agreement. 6. Confidentiality. (a) Each Party agrees to maintain the confidentiality of the other Party’s Confidential Information using at minimum the same degree of care it uses to protect its own information, but no less than reasonable care and shall not disclose to any third party except with accordance to this clause. (b) Either Party may disclose Confidential Information to its employees, agents, affiliates, advisors, contractors, and service providers on a need-to-know basis, provided such recipients are bound by confidentiality obligations that are at least as restrictive as those set forth in this section. (c) If required by law, the Receiving Party may disclose Confidential Information after providing reasonable notice to the Disclosing Party (unless prohibited by law) and seeking protective measures. (d) The Receiving Party shall not use Confidential Information except as necessary to perform its obligations or exercise its rights under this Agreement. (e) Any disclosure of Confidential Information in accordance with this clause shall require prior written notice to the other party. 7. Third Party Services. Certain functionalities on the NeoHR Platform may involve integrations with third-party tools, software, or Services ("Third-Party Services"). Their use is subject to the respective terms and conditions of such third parties and, NeoHR makes no representations or warranties regarding Third-Party Services and disclaims all liability for any interruptions, errors, or damages arising from their use. Subscriber may opt out of certain Third-Party Services by adjusting account settings or by notifying NeoHR in writing. If Subscriber elects to integrate Third-Party Services that require the transfer of Subscriber Data, Subscriber acknowledges and agrees that NeoHR shall not be liable for any data processing by such third parties. 8. Rights and Licenses. (a) NeoHR owns all rights, title, and interest in the NeoHR Platform and its Intellectual Property Rights, including updates, modifications, and derivative works, whether created by NeoHR or on its behalf. This Agreement does not grant the Subscriber any additional rights to NeoHR’s Intellectual Property. (b) Subscriber grants NeoHR a perpetual, royalty-free license to use any Subscriber Input provided, including for sublicensing and integration into NeoHR Services. (c) NeoHR may collect and use non-identifiable Usage Data from the Subscriber’s use of the Services for improvement, marketing, and operational purposes. (d) Promotional Rights: Subscriber agrees that NeoHR may refer Subscriber’s name, trademarks, logos, Feedback, comments, suggestions, case studies, testimonials, name and pictures of individual issuing testimonials or comments in its marketing, advertising, customer references and website. 9. Limitation of Liability. Neither Party will be liable to the other for any indirect, wilful, punitive, incidental, exemplary, special or consequential damages. Either Parties liability, under no circumstance, shall exceed value of aggregate of all amounts paid by the Subscriber to NeoHR in the last twelve (12) months preceding the first event giving rise or during the Subscription Period, which ever period is lower, to such claim or action. 10. Warranty by NeoHR. NeoHR warrants that during the Subscription Period, the NeoHR Platform will function as per Agreement and applicable documentation and will be free from any material defects that hinders the intended use. NeoHR will implement safeguards to protect the security and confidentiality of Subscriber Data. In case of any breach of warranty listed in this Section, the Subscriber shall be entitled to sole and exclusive remedies against NeoHR as per the Agreement. 11. WARRANTY DISCLAIMER. Except as expressly provided in this agreement and to the maximum extent permitted by applicable law, the company provides its services on an "as-is" and “as-available” basis, without warranties of any kind, including accuracy, reliability, merchantability or fitness for a particular purpose and non-infringement. While the company strive for a seamless experience, it cannot guarantee uninterrupted access, error-free functionality, malicious code, viruses, data loss or cyber attacks or specific outcomes. Any use of the neoHR platform involves certain inherent risks. Neohr is not liable for delays, interruptions, or issues arising from the internet, electronic communications, or systems beyond its reasonable control. 12. Indemnification 12.1. Mutual Indemnification. The Parties agrees to defend, indemnify and hold harmless each other’s directors, officers, employees, affiliates, agents, and representatives against any third- party claims, including direct liabilities, damages, fines, costs, expenses, and reasonable attorneys' fees arising from: (a) business operations, (b) breach of this Agreement, and (c) gross negligence or wilful misconduct. Additionally, breaches of confidentiality, non-use, or other obligations under this Agreement causing irreparable harm entitle the affected Party to seek injunctive relief or specific performance, in addition to any other available remedies. 12.2. Excluded Claims.NeoHR shall not be liable for any third-party claims, including IP infringement, arising from: a) Changes made to the NeoHR Platform by the Subscriber or at the Subscriber’s direction. b) Use with unauthorized hardware, software, or Services where the claim would not have occurred otherwise. c) Use outside the Agreement’s scope or in violation of applicable laws. d) Any claims related to Subscriber’s data, including IP infringement, privacy violations, or unlawful content. NeoHR shall not be liable for any third-party claims, including IP infringement, arising from: a) Changes made to the NeoHR Platform by the Subscriber or at the Subscriber’s direction. b) Use with unauthorized hardware, software, or Services where the claim would not have occurred otherwise. c) Use outside the Agreement’s scope or in violation of applicable laws. d) Any claims related to Subscriber’s data, including IP infringement, privacy violations, or unlawful content. 12.3. Conduct of Claims. The indemnified Party shall promptly notify the indemnifying Party of any indemnity claim. Delayed notice does not waive obligations unless it demonstrably prejudices the indemnifying Party. The indemnified Party shall provide reasonable cooperation and information at the indemnifying Party’s cost. The indemnifying Party shall have sole authority over the defense and settlement of third-party claims. If it fails to act within 30 days of notice, the indemnified Party may take necessary steps at the indemnifying Party’s reasonable expense. The indemnified Party shall not admit liability or settle without the indemnifying Party’s prior written consent, which shall not be unreasonably withheld, delayed, or conditioned. 13. Term. This Agreement shall commence on the Effective Date and remain in effect for a term of three years, unless terminated, in accordance with the termination provisions of this Agreement (“Term”). Prior to the expiry of the term, the Parties shall mutually agree in writing the duration of the renewal term and the revised commercial terms. 14. Termination. Either Party may terminate this Agreement for cause by providing 30 days’ written notice to the other party in the following cases: (a) Material Breach – If the other Party materially breaches this Agreement and fails to remedy the breach within the notice period. (b) Other Grounds – If the other Party: (i) Enters into an unauthorized Agreement with creditors or initiates winding-up proceedings (except for legitimate restructuring). (ii) Is reasonably suspected of engaging in illegal activities or acts prejudicial to the other Party’s interests. (iii) Engages in misconduct, fraud, dishonesty, or misuse of the Software or other property. (iv) Breaches any representations or warranties under this Agreement. (v) Ceases or threatens to cease business operations. 15. Refund. Upon termination by the Subscriber in accordance with clause 14, NeoHR will refund any prepaid fees on a pro-rata basis for the remaining Subscription Period. However, termination does not relieve the Subscriber from payment obligations, if any. 16. Retrieval of Subscriber Data. Upon termination, NeoHR will provide Subscriber limited access to the NeoHR Platform for up to thirty (30) days, at no additional cost, solely for purposes of retrieving Subscriber Data. After this period, unless legally required, NeoHR may delete the Subscriber Data but may retain backup copies until scheduled for deletion. Subscribers can request earlier removal of backups in writing. 17. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the Hyderabad, Telangana, India, excluding its conflict of law principles. 18. Arbitration: In the event of any dispute arising out of or in connection with the present contract, including any question regarding its existence, validity or termination, the parties shall refer the same for arbitration to be finally resolved under the administration of International Arbitration and Mediation Centre (“IAMC”) in accordance with the Arbitration Rules of International Arbitration and Mediation Centre (“IAMC Rules”) for the time being in force. The seat of Arbitration shall be Hyderabad. The Tribunal shall consist of one or more arbitrators appointed in accordance with the said Rules. The language of the arbitration proceedings shall be English. The law governing the contract shall be Indian Laws. 19. General Provisions 19.1. Relationship of the Parties. The parties are independent contractors. This Agreement does not create nor is it intended to create a partnership, franchise, joint venture, agency, fiduciary or employment relationship between the parties. 19.2. Amendments. Any amendments or modifications must be in writing and signed by authorized representatives of both Parties. 19.3. Notices. Unless expressly stated otherwise, all notices under this Agreement must be in writing. Notices to NeoHR must be sent addressing Legal Department at legal@NeoHR.com. 19.4. Change of Control. A ‘Change of Control’ refers to any event in which (a) more than 25% of the voting stock or ownership interest of the Subscriber is transferred; or (b) the Subscriber merges with or is acquired by another entity. In the event of an anticipated Change in Control, NeoHR shall receive written notice at least 30 days prior to its effective date NeoHR shall not unreasonably withhold its consent to such Change of Control, provided that the new controlling entity agrees to be bound by the terms of this Agreement. If consent is not granted, NeoHR may terminate the Agreement upon 15 days’ notice. 19.5. No Third-Party Beneficiaries.: The terms of this Agreement are binding solely on the Parties, their successors, and permitted assigns. Nothing in this Agreement, whether expressed or implied, creates any rights, benefits, or remedies for any individual or entity other than the Parties, their successors, and permitted assigns. 19.6. Force Majeure. Neither Party shall be liable for delays or failures in performance due to causes beyond its reasonable control, including but not limited to natural disasters, government actions, wars, riots, strikes, lockouts, other concerted acts of workmen or acts of God. A Party invoking force majeure shall promptly notify the other Party in writing, providing full details of the cause or event, along with the date of its first occurrence, as soon as reasonably possible. The affected Party must keep the other Party updated on developments and make all reasonable efforts to resolve the cause of non-performance. Once the impediment is removed, both Parties shall promptly resume their obligations under the Agreement. The Subscriber shall have the right to terminate the Agreement if force majeure continues for thirty (30) days. 19.7. Anti-corruption. Each party shall comply with all applicable anti-corruption Laws, in relation to this Agreement. Each party agrees that it will not offer to pay or give anything of value to anyone, including foreign governmental officials or related persons or entities on either party’s behalf to corruptly: (a) influence any official act or decision; (b) secure any improper advantage; (c) obtain or retain business, or direct business to any person or entity; or (d) for the purpose of inducing or rewarding any favorable action in any matter related to the subject of this Agreement or the business of either party. Each party further agrees to keep accurate books and records in relation to this Agreement. Each party further agrees to cooperate with the other party in any anti-corruption due diligence process and/or investigation in relation to this Agreement. 19.8.Assignment. Neither party may not assign or transfer its rights or obligations under this Agreement without the prior written consent of NeoHR. 19.9. Severability. If any provision of this Agreement is held to be illegal, invalid or unenforceable under any Applicable Law from time to time: (a) such provision will be fully severable from this Agreement; (b) this Agreement will be construed and enforced as if such illegal, invalid or unenforceable provision had never comprised a part hereof; and (c) the remaining provisions of this Agreement will remain in full force and effect and will not be affected by the illegal, invalid or unenforceable provision or by its severance here from. 19.10. Waiver. Except as otherwise provided in this Agreement, failure on the part of either Party to exercise any right hereunder or to insist upon strict compliance by the other Party with any of the terms, covenants or conditions hereof shall not be deemed a waiver of such right, term, covenant or condition. 19.11. Surviving Provisions. Sections "Confidentiality," "Fees and Payments," "Warranty Disclaimers," "Limitation of Liability," "Indemnification," "Termination," "Surviving Provisions" and "General" shall survive termination of this Agreement up to 3 years from date of termination of this Agreement or any cause of action post termination, whichever is later. 19.12. Non-Disparagement During and after the term of this Agreement, both Parties shall act in good faith and refrain from making or publishing any false, misleading, derogatory, defamatory, or otherwise harmful statements about the other Party, its services, personnel, or business, whether publicly or privately on any digital/public platforms. Any bona fide feedback provided by the Subscriber shall not be restricted and may be given freely, without limitation or prior approval, but in confidence. 19.13. Interpretation. No provision of this Agreement shall be construed against one Party by reason of being deemed the "author" of the Agreement. The headings used in this Agreement are for convenience only and shall not affect the interpretation of the terms of this Agreement.

Privacy Policy

Neotech is committed for ensuring that to protect the privacy of its clients. Neotech shall ask you to provide certain information by which you can be identified when using this website or APP, then you can be assured that it will only be used in accordance with this privacy statement. 1. This privacy policy provides you with an insight into the manner of collections, use, disclosure and security of your personal information. 2. What constitutes "personal information"? Personal Information is information and / or data which enables Neotech to identify you and assists us in serving you better. We assume that the personal information disclosed by you to Neotech is accurate and complete. You undertake to intimate us in case there is any change in the personal information. 3. Neotech may use this personal information for the purposes of . Verification of your identity . Providing assistance in relation to subscription, identification, management and improvement of services . To assess credit worthiness . Ascertaining your needs / requirements to enhance our services to meet your expectations in a better way 4. Neotech may also use such personal information to communicate you promotional and marketing material in relation to launches of new product(s), service(s), offer(s) including by way of direct mail, telemarketing, SMS and MMS messages. You acknowledge that such personal information may be analyzed, processed and used by other organizations on Neotech's behalf for providing Neotech's services. Neotech will never the less retain control of such data. 5. Neotech will never share such personal information with cellular service providers, banks, credit card companies etc. or their officers / agents / affiliates in any manner which may culminate in invasion of your privacy. As clarified above, Neotech may from time to time appoint agencies to provide you with Neotech's services and / or promote its offers, and for this purpose your personal information may be disclosed to such agencies. 6. Neotech clarifies that, for promptness and completeness of delivering its services to you, Neotech may have to or be required to disclose the personal information to entity (ies) within and outside Neotech. These organizations are involved in providing - . Client services . Mailing services . Billing and debt-recovery services . Information technology services . Service maintenance . Market research services Neotech will take all possible measures to ensure that your personal information is kept secure and all related privacy and confidentiality requirements are fulfilled by these organizations. 7. Apart from the above, Neotech may divulge your personal information to: . Your duly authorized representatives . Credit-reporting and fraud-checking organizations . Neotech's professional consultants, which may include accountants, auditors and lawyers . Government bodies, Regulatory Authorities, and other organizations in accordance with the law or as authorised by law 8. The personal information may also be divulged by Neotech if it believes in good faith that such divulgence is in conformity with legal requirements or in compliance of a legal process or to safeguard and preserve the rights and property of Neotech and all its other users, including for security purposes. 9. All employees and contractors of Neotech, in the performance of their duties, are mandated by Neotech to act consistently with Neotech's protocols and legal requirements in relation to privacy. Neotech is highly committed to keeping your personal information secure and ensures that your private information remains protected and no outside agency (ies) has access to it. We constantly re-evaluate our information security protocols to determine how best to fulfill our existing obligations in this regard. 10. Neotech reserves the right to amend and / or modify this Privacy Policy at any time without notice to you and for any reason whatsoever or in pursuance of any modification in privacy legislation or subsequent legislation. It is recommended that you regularly check for updates to the Privacy Policy. If you have any query in regards to this Privacy Policy or the security and management of your personal information, please feel free to contact us on https://neotech.world

Warranty Policy

1. Neotech provides one year of standard limited warranty to its valuable clients. 2. After one year of standard limited warranty Clients can extend their warranty by two types. (a) AMC which is Annual Maintenance Contract in which Client bears all hardware, software and other expenses and the service charges are free for the client. (b) CMC which is Comprehensive Maintenance Contract, all hardware, software and other expenses and the service charges are remain free for the client. 3. Warranty does not cover in any situation (Even within AMC or CMC) if defects, data loss or damage arising from physical damage, improper use or lack of proper maintenance, normal wear and tear, abnormal power supply or electrification, improper power off due to lack of power back up, ingress of water or any other liquid, fire, lightning, other natural calamities including damaged occurred by rats, ants, spiders etc., Act of God, unauthorized repair, unauthorized third party software or hardware installation, modification or customization of your product voids this warranty. 4. Neotech reserves the right to decline warranty service if the above conditions have occurred. 5. Warranty does not cover any external accessories like cables, batteries, printer ink or paper, pen drive as well as any cosmetic parts. 6. The Limited Extended warranty for AMC/ CMC can be purchased within the expiry date of one-year Neotech initial standard limited Warranty. 7. Payment for the Limited Extended warranty for AMC/ CMC will be paid in advance by the client. 8. Any hardware or software which is not covered in warranty will be chargeable to the client. Whereas service charges will remain free during the warranty period. 9. Payment of repairing or replaceable spare hardware will be paid in advance by the client. 10. Clients can book a service only by visiting our website i.e., www.neotech.world or by downloading our Android mobile app i.e., NEOTECH from Google Play Store. 11. Clients can book a service request only by using their authorised USER ID and PASSWORD. Any telephonic service request through mobile phone will not be entertained 12. Most of our services are online, whereas in some cases Neotech gives on site services to its clients. But in some unavoidable situations (Decided by Neotech only) client has to bring the hardware to our service support centre for repairing. 13. Any onsite technical support by our executive will be chargeable to the client if the warranty period has expired. 14. Pricing for any technical support, spares, accessories, hardware or software will be very depending upon timing, work and pricing of the products or services. 15. Pricing of the products and services are non-negotiable and final by Neotech only. 16. Neotech tries to serve its clients in the best way possible but in few cases, it takes a little longer time to provide service due to unavoidable circumstances like lockdown in Covid -19. Clients are requested to keep their calm and have patience in this type of situations. 17. This Warranty does not cover liability for loss of data, recorded images or business opportunity loss. If during the repair the content of the hard drive/ memory are altered, deleted, or in any way modified, Neotech shall not be responsible. The product will be returned configured as originally purchased. You are advised to regularly back up the contents of your hard drive/memory to prevent damage or loss of any programs, data or other information. 18. Neotech has the complete right to decline the software license of the client if any financial or any other dispute arise from the clients end like delay in payment or misuse of the software privacy or hardware like repairing by any third-party vendor. 19. Neotech has the complete copy right over all software designed and developed by the company and client can purchase only license of the software. No CD, DVD or Pen drive or any extra Copy of the software will provide to the client in any circumstances. 20. All disputes regarding warranty or service will be subjected to Sundargarh Jurisdiction only.